Administrative Professional | Brokerage | Dallas

Position Location: Dallas | In-Office

Reports to: Managing Director | Brokerage

Our Administrative Professionals support the organization’s mission and vision by exhibiting the following behaviors and qualities: excellence and competence with care and consideration for their quality of work, working independently or as a team, possessing resourcefulness, creativity, respect, a cheerful outlook, commitment, accountability, and ownership. Pay mindfulness to formatting, grammar, and punctuality. Have a persevering and can-do spirit with the ability to multi-task and switch gears as needed. Have an organized, poised, and professional attitude and demeanor. The Administrative Professionals will exhibit leadership capabilities with an analytical mindset and excellent critical thinking skills. 

Position Summary:

▪ Provide basic and general clerical and administrative assistance to a team of brokers
▪ Client presentation preparation, requiring a keen vision for proper formatting and brand consistencies.
▪ New Business pitch presentation preparation.
▪ Manage the calendars of senior brokers, i.e., schedule tours, meetings, conference calls, airfare, hotel arrangements, etc.
▪ Interact with and function as the liaison between your team of brokers and the various departments and offices.
▪ Assist with property marketing brochures, eblasts, newsletters, and other components used for marketing purposes.
▪ Prepare and send correspondence (letters, memos, emails) on behalf of the broker to clients and associates.
▪ Prepare documents, including Offering Memorandums, LOIs, Proposals, and Agreements (commission, lease, purchase, and listing).
▪ Assist with commissions and listing status and activity reports in Excel, Smartsheets, Google Sheets, and our internal Salesforce database.
▪ General office duties include scanning, copying, filing, mail distribution, and basic troubleshooting of office and brokerage equipment (copiers, smartphones, computers).
▪ Other administrative duties as assigned based on the current workload of the department.

Qualifications:

To succeed in the job, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The candidate must be comfortable multitasking and managing multiple projects simultaneously. They must be initiative-taking in all aspects of the job and have meticulous attention to detail and accuracy. 

Education | Experience | Skills:

  • Bachelor’s Degree preferred but not required.
  • 2-3 years of experience in commercial real estate is required.
  • Excellence and proficiency in Microsoft Office, i.e., Word, Excel, and Outlook, are required.
  • Proficiency in Google Earth, Google Maps, Adobe Acrobat/Phantom Foxit, internet search engines, Placer, CoStar, and PowerPoint is preferred but not required.
  • Basic IT knowledge is required.
  • The ability to research statistics and to source real estate ownership entities with resilience and creativity.
  • Excellent communication skills with the ability to communicate accurately and clearly both verbally and in writing.
  • Ability to prioritize projects with competing priorities.
  • Strong critical thinking and problem-solving skills.
  • Excellent organizational skills and ability to multi-task in a fast-paced environment.
  • Strong interpersonal skills and works well in a team environment.
  • Customer service and process-oriented with a “can do” approach to work.